Painting Dreams GPSR Compliance Policy

Policy Overview

This document outlines how Painting Dreams complies with the General Product Safety Regulation (GPSR) for all products sold in European Union markets and Northern Ireland. It describes our labeling requirements, documentation processes, and safety procedures to ensure full compliance with EU regulations.

1. Compliance Framework

All Painting Dreams products exported to EU member states and Northern Ireland, including fabric wall hangings, frames, pendants, cards, and print materials, follow a comprehensive compliance process to meet GPSR requirements.

2. EU Responsible Person

Our Designated EU Representative

As required by GPSR regulations, Painting Dreams has appointed eucomply OÜ as its EU Responsible Person with the following contact details:

  • Address: Pärnu mnt. 139b – 14, 11317 Tallinn, Estonia
  • Email: hello@eucompliancepartner.com
  • Phone: +33757690241
  • Website: www.eucompliancepartner.com

This appointment is certified in our "Painting-Dreams EU Certificate" dated March 11, 2025.

3. Product Labeling Requirements

3.1 Manufacturer Information

  • Company Name: Painting Dreams
  • Address: 1 Stoney Bridge, Warminster, Wiltshire, BA126AF England
  • Email: info@paintingdreams.co.uk

3.2 EU Responsible Person Information

  • Clearly marked "For Authorities Only"
  • Complete contact details as listed above

3.3 Traceability Requirements

  • Batch/identification numbers on all products
  • Internal tracking system for all production runs
  • Records maintained for 10 years minimum

3.4 Safety Information

  • Multi-language safety notices as appropriate
  • Product-specific usage instructions
  • Warnings about potential hazards

3.5 Product-Specific Implementation

Fabric Hangings & 3D Products

Each product includes in its packaging:

  • Multi-language safety insert
  • EU Responsible & Manufacturer label
  • User information and safety guide
  • Barcode batch number sticker

Cards & Print Materials

All items include:

  • EU Responsible/Manufacturer information slip
  • Batch identification
  • Website link for additional safety information

External Packaging

All parcels display:

  • Manufacturer details
  • EU Responsible Person details (marked for authorities)

4. Online Presence Requirements

4.1 Website Compliance

The Painting Dreams website maintains:

  • A dedicated GPSR Compliance page featuring:
    • Complete manufacturer information
    • EU Responsible Person details (marked for authorities only)
    • Regulatory compliance statement
    • Direct link to EU Compliance Partner homepage
  • Safety information accessible from all product listings
  • Multi-language support for EU markets where our products are sold

4.2 Marketplace Compliance

Painting Dreams maintains full compliance across all online marketplaces:

Etsy Shop

  • EU RP information in Shop Policies section
  • FAQ section with compliance information
  • Product listings with safety warnings

Other Marketplaces

  • Compliance with marketplace-specific GPSR requirements
  • Complete safety information in product descriptions
  • Contact details for manufacturer and EU RP

5. Safety Assessment & Documentation

5.1 Risk Assessment Process

Every Painting Dreams product undergoes a thorough risk assessment before market entry, with special attention to:

  • Material safety evaluations
  • Fire hazard assessments
  • Child safety considerations
  • Sharp elements and other potential risks

Important Safety Note: Our products are crafted using natural materials. While these materials are chosen for their quality and aesthetic appeal, they should be kept away from high temperatures, naked flames, and heat sources to prevent fire hazards.

5.2 Documentation Management

Painting Dreams maintains a secure digital documentation system containing:

  • Master compliance documents
  • Technical files for all products
  • Comprehensive risk assessments
  • Batch tracking database
  • Customer complaint records
  • Recall documentation protocols

All GPSR-related documentation is retained for a minimum of 10 years in accordance with regulatory requirements.

6. Compliance Monitoring & Incident Management

6.1 Regular Compliance Reviews

Painting Dreams conducts:

  • Annual reviews of GPSR requirements and updates
  • Regular product safety assessments
  • Documentation completeness and accuracy checks
  • Staff training on GPSR requirements

6.2 Incident Management Procedures

We maintain clear procedures for:

  • Recording and addressing customer complaints promptly
  • Investigating product safety concerns through a documented assessment process
  • Reporting serious incidents to appropriate authorities within 2 business days
  • Implementing product recalls when necessary, with direct customer communication
  • Maintaining a record of all incidents and corrective actions taken

7. Roles & Responsibilities

Painting Dreams has assigned clear responsibilities for GPSR compliance:

  • Business Owner: Maintains overall responsibility for GPSR compliance
  • Fulfillment Manager: Ensures proper implementation of all labeling requirements
  • Website Administrator: Maintains online compliance across all platforms
  • All Staff: Trained in and aware of GPSR requirements relevant to their roles

8. Contact Information

For Product Safety Inquiries:

  • Manufacturer: Painting Dreams
  • Address: 1 Stoney Bridge, Warminster, Wiltshire, BA12 6AF, England
  • Email: info@paintingdreams.co.uk
  • Website: www.paintingdreams.co.uk